Privacy Policy

This privacy policy describes how and why NIRA Dynamics AB (“NIRA”, “we” or “us”) processes your personal data when you access or use any part of the Website www.niradynamics.se (“Website“), communicate or interact with us in any other way. This privacy policy is meant to help you understand what data we collect, why we collect it and what we do with it. You will also find information about how you can affect the processing of your personal data and what rights you have.

1. What is personal data? 

Personal data means any information relating to you that, directly or indirectly, may be used to identify you, for example your name and your e-mail address, but also information such as your IP-number when using the Website, may be personal data.

2. Who is responsible for processing your personal data? 

When your personal data is being processed by us for our purposes, in the way set out in this Privacy Policy, NIRA, company reg. no 556600-3413, is the data controller regarding such processing.

If you have any questions about our processing of your personal data or your rights connected hereto, you can always contact us. Please see our contact details under “Do you have any questions?”.

3. From whom do we receive personal data about you? 

Most of the personal data that we process about you is information that you have chosen to provide us with regarding yourself in different situations. For example in connection with email conversation, placing orders, closing agreements, when you sign up for our newsletter, when you show interest in an employment with us, as well as when you contact us in any other way (for example contacting our customer service or at social media channels).

Some of the information we collect is collected through our use of cookies. You can read more about our use of cookies in our cookie policy.

4. What do we do with your personal data and why do we do it?

We process your personal data for different purposes. Below you can read more about why and how we process your personal data, what legal basis we have for the processing and more.

4.1. When we communicate with each other

Purpose: To provide you with support and customer service and to communicate with you in relation to such and similar matters
Processing made Personal data processed Legal basis
Confirmation of your identity and contact information Contact information – name, telephone number and e-mail address, etc. The processing is necessary for the purposes of our legitimate interest of helping you with your topic or reply to your comments and questions and in order to meet your request for communication with us.
Communication and correspondence with you by e-mail, telephone or our digital channels Information that you provide us for example information about, your products or the questions you ask about our products and services.
Reply to your comments and questions If you contact us in our digital channels (Facebook, Instagram, LinkedIn): your profile name and photo.
Internal administration of your topic, comments or questions.  

4.2. When we send you offers, newsletters and other marketing material

Purpose: To send you information about our products and services and information related to our offers.
Processing made Personal data processed Legal basis
Administration and sending of newsletters with information about our products and services. E-mail address, telephone number, and postal address.

Our legitimate interest. If you want information about our products and services and to receive offers we need to process your information.

You can withdraw your consent at any time (read more about this under "What rights do you have relating to the processing of your personal data?").

Administration and sending of offers and communication so that you receive offers. We also process information about how you have interacted with us.

4.3. When we use data from fairs and conferences

Purpose: To keep track and collect contact information so that we can offer our service to persons that have showed interest.

Processing made

Personal data processed

Legal basis

Collection of contact info and photos.

E-mail address, telephone number, postal address and photos

Our legitimate interest. If you want information about our products and services and receive offers we need to process your information.

You can request your data to be deleted at any time or at the conference/fair state that you do not want your data to be collected by us (read more about this under "What rights do you have relating to the processing of your personal data?").

4.4. When we use data from employees of partners we collaborate with

Purpose: To enable our employees to get in touch with our collaboration partners

Processing made

Personal data processed

Legal basis

Collection of contact info.

E-mail address, telephone number, postal address and photos

Our legitimate interest. If you want to collaborate with NIRA, we need specific names and contact data to your employees

You can request your data to be deleted at any time (read more about this under "What rights do you have relating to the processing of your personal data?").

4.5. When we process data in order to comply with legal obligations

Purpose: To comply with legal obligations.

Processing made

Personal data processed

Legal basis

Necessary processing in order to comply with legal obligations that we are subject to, for example the Swedish Accounting Act, Swedish tax legislation, the Swedish rules on product liability or Swedish rules on statutes of limitation.

Identity and contact information

Payment details

Information about purchased products

Information about timing of purchases

The processing is necessary in order for us to comply with legal obligations we are subject to.

Necessary processing in order to prevent potential violation of law

 

Necessary processing in order to protect our IT environment towards attacks and intrusions

 

Necessary processing in order to prevent unpermitted use of copyright and other IPR protected products

 

5. Do you want to know more about our legitimite interest?

As we have described above under “What do we do with your personal data and why do we do it?” we sometimes process your personal data based on our legitimate interest. If you have any questions about this or want to know more about how we have determined our legitimate interest, you are welcome to contact us.

6. Do we transfer your personal data to third parties?

Yes, in some cases we share your personal data with third parties. We conduct reasonable technical, organizational and legal security measures in accordance with applicable data protection regulation in order to ensure that your personal data is handled in a secure way when the data is transferred or shared with third parties. We will not sell your personal data.

If you want more information about the third parties that we share your personal data with, you are always welcome to contact us.

6.1. Supplier of IT systems and their partners for development and support.

We use different types of IT systems and services which is necessary in order for us to be able to provide you with the services you request and for us to conduct our business. Your personal data is stored and processed in some of these. The suppliers are engaged by us as our data processors and only processes the personal data on our behalf and according to our instructions.

7. Do we transfer your personal data to third countries?

Yes. NIRA is a Swedish company and we are located in Sweden but some of our suppliers and partners have their businesses in countries outside EU/EEA. Therefore, we transfer your personal data to such countries. When such transfer is made, we will take all reasonable legal, technical and organizational measures in order to ensure that your personal data is handled securely and with an adequate security level and in accordance with current data protection legislation. This means that the transfer of personal data may be based on for example an adequacy decision by the European Commission, Model Contract Clauses or Privacy Shield.

8. How long do we store your personal data?

The same type of personal data may be processed for different purposes and based on different legal grounds, for example processing which is based on our obligations to fulfill a contract with you, based on our legitimate interest or based on your consent. This means that certain personal data may still be stored by us even if you withdraw your consent and the processing that your consent concern ceases. This also means that certain personal data may be eliminated from one system because it is no longer necessary for one particular purpose, but still be stored in another system based on your consent or for another purpose for which the personal data is still necessary. In some cases, the cookies we use may include personal data. You will find information about the storage time on your computer for our cookies in our cookies policy.

Personal data consisting of information about products you have purchased will be stored for twenty (20) years after your latest activity connected to your account, for back-up purposes and in order support to NIRA with the possibility to provide the ability to re-build such products in the future.

When processing is made in order for us to comply with legal obligations, your personal data will be processed for as long as is set out in the relevant legal obligation. When processing is made in order to prevent and investigate abuse or violations of law the processing may be made up to 36 months.

When personal data is processed based on your consent the processing will continue until you withdraw your consent, or otherwise indicate to us that you no longer wish to be subject to the processing.

When we process your personal data based on our legitimate interest, you have the right to object to the processing at any time.

Your personal data may be stored longer than the above, to the extent we are required to do so by law, regulation or decisions made by authorities.

9. What rights do you have relating to the processing of your personal data?

Below you will find a description of your rights regarding the processing of your personal data. If you wish to exercise any of these rights, you are welcome to contact us by using the contact details set out below.

9.1. Right to obtain access to information

You have the right to obtain access to information about the personal data we process about you and you also have the right to request correction of your personal data.

9.2. Right to control of your personal data

You have the right to object, at any time, to processing of your personal data which is based on our legitimate interest. Under certain circumstances, for example if you withdraw all or part of a given consent on the processing of personal data, object to our processing or if you think that the processing is not necessary for the stated purposes, you have the right to request erasure or restriction of your personal data. Under certain circumstances, you also have the right to receive the personal data concerning you that you have provided us with, in a structured, commonly used and machine-readable format and have the right to transfer such data to another data controller.

9.3. Right to withdraw your consent

You have the right to withdraw a given consent at any given time. The withdrawal of consent may, however, have no effect on our processing of your personal data for the period prior to the withdrawal took place. You also have the right, at any time, to object to the processing of your personal data for direct marketing and profiling.

9.4. Right to submit complaints

If you have any complaints regarding our processing of your personal data, you have the right to submit such complaint to the Swedish Supervisory Authority or to another supervisory authority.

All communication and measures taken by us in connection with you exercising your rights is provided free of charge. If you make an obviously unreasonable or unjustified request, we do, however, reserve the right to charge you with a reasonable fee for the costs that arise for us in order to provide you with the requested information or to take the steps necessary to fulfil your request or to decline such request.

10. Do we use cookies?

Yes. We use cookies on the Website in order to provide you with access to various functions and the full user experience on the Website as well as for analyzes and profiling.

For more information on our use of cookies including the storage time in relation to the different cookies, your rights connected to our use of cookies and how you can decline the use of cookies and other tracking devises, please read our cookie policy here.

11. Do you have any questions?

If you have any questions regarding the way NIRA handles personal information, regarding the information in this Privacy Policy or if you have any requests regarding the processing of personal data, do not hesitate to get in touch with us by sending us an e-mail to info@niradynamics.se. Our postal address is, NIRA Dynamics AB, Wallenbergs gata 4, SE-583 30 Linköping, Sweden.